Position Summary: The Travel Analyst/Facility Services Coordinator is responsible for: Arranging all aspects of travel for individuals and groups of staff, students, and others engaged in District business and events. Developing communications which explain District-wide travel services. Supporting the District with all facility rentals and student club invoicing. Coordination of activities to ensure efficient and safe operation of school facilities including responding to requests for on-site building rentals, payment and insurance. Essential Functions: Receives travel, student trip, and conference requests, makes travel arrangements for all District-related travel including but not limited to airline, hotel, and ground transportation reservations. Resolves travel-related problems with travelers while away or enroute, including mitigation of forfeitures. Assesses problems and makes or modifies arrangements to accommodate the traveler(s) and represent the District. Prepares communications to District sites and explains to individuals, the travel policies and procedures used by the District. Provides travel-related information to District employees on request and in a timely manner. Conducts internet-based research of travel-related services. Locates fare, schedules, and other information. Provides necessary travel documentation to District employees (airline tickets, hotel confirmations, e-ticket receipts, itineraries, etc.) as requested. Organizes travel packets to facilitate access and use of documents. Researches and maintains up-to-date knowledge of travel promotions, special fares and tariffs, and passenger requirements. Conveys information to employees who travel frequently on the District’s behalf. Assists with the audit of employee conference reports and personal expense statements. Assists in preparing District reports for accounting that identify actual travel spending by category and department. Serves as coordinator of use of facilities throughout the District primarily by non-district clients. Maintains and provides support for Use of Facilities Database (ESite). Independently prepares correspondence, including sending permits to clients, collection of certificates of insurance, and other forms and reports in relation to rentals. Maintains/updates information such as resources of available equipment and rooms. Coordinates events with site staff. Follows-up after events, including invoicing and performing a variety of payroll and personnel duties for all sites, e.g., collecting, preparing, tracking in relation to Use of Facilities. Identifies and verifies eligibility of user categories. Coordinates with Plant Operations to train site supervisors; monitors Schoology scores for site supervisor tests. Answers inquiries and furnishes information concerning facility standards, procedures and programs. Back-up to printing and posting payroll and accounts payable checks. Training and Experience: High School Diploma. Two or more years of college coursework in business/clerical/accounting experience or equivalent combination of experience and training. Five years of experience in the travel/hospitality industry making reservations for group and individual travel. Registered travel agent is preferred.
Applicant Instructions: Please complete the online Classified application found at www.tempeunion.org and click on Work at TUHSD.