Job Description:

Employment Type:

Full-time (40 hours per week)

Base Hourly:

$21.01

Class/Calendar:

B22, 11.25 months

Benefits:

Vacation (12 months only), sick leave, holidays, retirement matched through the Arizona State Retirement System, health, and life insurance

Performance Pay:

Available annually

New Hire Experience:

1% of the base hourly rate granted for each year of verified like experience (within ten years) beyond the requirement, up to a ten-year maximum

New Hire Education:

1% of the base hourly rate awarded for an AA or higher degree if not required for the position

Job Summary:

To provide administrative and clerical support to school site administrator and assigned personnel; to communicate information regarding school and/or district functions; and to ensure compliance with financial, legal and administrative requirements of assigned functions. 

Key Responsibilities:

• Perform secretarial functions (i.e. typing, filing, recordkeeping, etc) for the purpose of assisting school administrator and assigned personnel
• Respond to inquiries (students, parents, teachers, district personnel, general public, etc) to communicate procedures, information and/or direction and/or to evaluate situations to take appropriate action according to established guidelines
• Compile data from a variety of sources (i.e. timesheets, requisitions, student enrollment, student attendance, cash deposits, etc) and prepare reports ensuring accuracy and compliance with financial, legal and/or administrative requirements
• Compose documents and/or written materials (i.e. correspondence, newsletters, memos, minutes, etc) to communicate and convey information to students, parents, teachers, etc
• Process and/or prepare documents and materials (i.e. PARFs, requisitions, timesheets, transcripts, incoming/outgoing mail, etc) to disseminate information in compliance with district, state and/or federal regulations
• Schedule and coordinate activities (i.e. appointments, meetings, calendars, etc) for assigned personnel
• Secure substitute personnel, as needed, to ensure staffing requirements are met for the efficient operation of site activities
• Establish and maintain accurate site files and records in accordance with district, state and/or federal regulations
• Maintain and order supplies and materials ensuring availability; monitor budget expenditures in compliance with district, state and/or federal guidelines
• Regular and on-time attendance required
• Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit
• May direct or guide other personnel assigned to site
• Assists with other assigned duties as appropriate to the area of assignment and Mesa Public Schools 

Required Qualifications: 

• High School education or equivalent 
• Previous related work experience 

Preferred Qualifications:

• Public school experience 

Skills & Competencies:

• Models the attributes and skills of the MPS Portrait of a Graduate
• Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
• Moderate proficiency in typing, with good accuracy
• Computer proficiency to include use of basic software applications (Word, Excel, etc)
• Ability to establish and maintain effective relationships with students, parents, site personnel, district personnel and general public
• Must enjoy working with students, teachers and parents and have an understanding of pupil problems
• Ability to evaluate situations and make decisions in absence of site administrator
• Ability to communicate effectively (verbal and written); maintain confidentiality
• Ability to organize, prioritize, take initiative, direct own workload and meet deadlines while working with frequent interruptions and minimum supervision
• Knowledge of school district policies and procedures beneficial 

Work Environment & Physical Requirements:

• Typically based in the school's main office or administrative area
• Frequent contact with students, parents, teachers, and administrators—requiring strong interpersonal and communication skills
• Regularly interacts with the principal, assistant principal, faculty, and district personnel.
• Manages multiple tasks simultaneously—answering phones, handling paperwork, scheduling, etc.
• May need to deal with disciplinary issues, upset parents, or urgent administrative tasks The mention of software is addressed in the Skills & Competencies section so not needed
• Positions in this classification often require physical activities such as stooping, kneeling, crouching, standing, walking, and sitting
• Occasional lifting or carrying files, books, etc up to 40 lbs
• The job involves finger or manual dexterity, repetitive finger motion, speaking, hearing, seeing (with correction), and focusing ability