Job Description:

Manage and oversee the District's complete payroll process, ensuring payroll is processed accurately and within
established deadlines.
● Review, verify, and approve payroll information prior to processing and distribution.
● Ensure employee compensation is consistent with contracts, salary schedules, employment agreements,
stipends, supplemental assignments, overtime, additional duties, and approved changes.
● Review payroll changes for appropriate authorization and supporting documentation.
● Monitor employee work hours, leave usage, deductions, supplemental pay, and other compensation-related
information as applicable.
● Process regular, supplemental, special, and off-cycle payrolls as authorized.
● Research and resolve payroll discrepancies and employee compensation issues.
● Maintain appropriate documentation supporting payroll transactions and adjustments. Maintain and manage an
organized payroll file system.

Ensure payroll records are accurate, complete, properly maintained, and readily available for authorized review.
● Ensure payroll practices comply with applicable federal and state laws and regulations, including wage and hour
requirements, tax withholding requirements, retirement requirements, the USFR and other applicable
regulations.
● Maintain current knowledge of payroll laws, regulations, District policies, and applicable employee agreements.
● Monitor changes in payroll-related laws and requirements and make recommendations for necessary procedural
or system changes.
● Ensure appropriate federal, state, and local payroll tax filings and payments are completed accurately and timely.
● Coordinate/Prepare required payroll reporting and year-end processes, including W-2 preparation and
distribution.
● Coordinate and respond to payroll-related audits and requests for information from authorized agencies,
auditors, and other entities.
● Maintain appropriate internal controls to safeguard District funds and confidential employee information.
● Maintain accurate payroll records and employee compensation information in the District's payroll and financial
system.
● Coordinate payroll-related employee data with Human Resources and other District departments.
● Review personnel actions affecting payroll, including new hires, transfers, promotions, salary changes,
resignations, terminations, leave status changes, and other employment changes.
● Ensure payroll system records accurately reflect approved personnel and compensation changes.
● Assist with implementation, testing, maintenance, and improvement of payroll software systems.
● Maintain confidentiality of employee financial, payroll, personnel, and other sensitive information.
● Review and process employee leave and other payroll-related adjustments as applicable.
● Ensure appropriate deductions are processed, including taxes, retirement contributions, insurance premiums,
garnishments, voluntary deductions, and other authorized deductions. This will require coordinating with the
benefits specialist who handles voluntary benefits.

● Coordinate with Human Resources and benefits personnel regarding employee status changes that affect payroll
or deductions.
● Assist with resolving employee questions regarding deductions, compensation, leave balances, and
payroll-related matters.
● Reconcile payroll registers and payroll-related accounts to ensure accuracy.
● Review payroll expenditures and identify discrepancies or unusual transactions.
● Prepare or assist in preparing payroll-related financial reports for District administration, the Governing Board,
auditors, and other authorized parties.
● Coordinate with the supervisor to ensure payroll transactions are accurately reflected in the District's financial
records.
● Coordinate year-end payroll rollover closeout activities.
● Supervise, direct, train, and evaluate assigned payroll personnel, if applicable.
● Provide training and guidance to administrators and employees regarding payroll procedures and requirements.
● Promote effective internal controls and consistent application of District payroll procedures.
● Serve as a resource to District administrators and employees regarding payroll-related matters.
● Maintain strict confidentiality concerning employee compensation, payroll records, personnel information, tax
information, banking information, Social Security numbers, and other protected or sensitive information.
● Follow District policies and established security procedures for handling confidential information.
● Ensure payroll records are protected from unauthorized access, alteration, disclosure, or destruction.
● Immediately report suspected payroll irregularities, unauthorized transactions, fraud, or security concerns
through appropriate District channels.
● Maintain appropriate separation of duties and internal controls within the payroll process.
● Work cooperatively with Human Resources, Business Services, administrators, employees, District leadership and
Maricopa County Office of the School Superintendent.
● Attend meetings and training sessions as assigned.
● Maintain professional knowledge through continuing education, training, and professional development.
● Provide information and assistance during audits, investigations, and other authorized reviews.

● Perform other duties as assigned by your supervisor and/or Superintendent.

SMUSD operates on a 4 day work week (Tuesday - Friday)

SMUSD is a rural district in the west valley (Buckeye and Tonopah)

SMUSD is an equal opportunity employer