Job Description:
Altar Valley School District is a PK–8th grade school of approximately 380 students. Located just southwest of Tucson, Arizona—approximately 10 miles west of Ryan Airfield and 25 miles from Kitt Peak National Observatory and 25 miles from down town Tucson—the Altar Valley School District offers staff the unique opportunity to work in small, student-centered schools within a supportive, rural community. AVSD is a two-school district: Robles Elementary serves PK–5th grade, and Altar Valley Middle School serves 6th–8th grade students.
Both of our district's schools effectively support high percentages of at-risk students through a variety of programs beyond standardized test success, offering rich extracurricular opportunities that serve our students, families, and the broader community. All district and site-based decisions are made with the best interests of our students at heart.
Our staff is a welcoming mix of local residents and Tucson commuters. Our close proximity to the city allows employees to enjoy the benefits of Tucson—including access to the University of Arizona—while working in a close-knit community with a true small-town feel.
If you are a collaborative team player looking for a progressive district where your ideas are valued, Robles Elementary might be the perfect fit for you!
How to Apply:
Visit our website to learn more and apply: www.altarvalleyschools.org
JOB TITLE: BUSINESS SERVICES DIRECTOR
DEPARTMENT: District Office
REPORTS TO: Superintendent
FLSA STATUS: Exempt
SUPERVISORY DUTIES: Yes
APPROVED ON:
SALARY: $72,000 + (commensurate with education and experience)
SUMMARY: Responsible for administering the financial and business operations of the District under the direction of the Superintendent, ensuring efficient utilization of financial resources in alignment with state policies and district goals. Supervises District Office support staff and coordinates operational procedures across schools to maintain accuracy, compliance, and confidentiality of all district records.
ESSENTIAL DUTIES & RESPONSIBILITIES:
● Develops and maintains all district budgets and accounting records according to generally accepted accounting principles, district accounting policies, the USFR Section III Accounting, Section IV Chart of Accounts, and applicable Arizona Revised Statutes
● Ensures the accurate and timely transmission of state mandated reports including ADM Reports, Transportation Route Reports, Bus Inventory Reports and SDER
● Prepares and assists with monthly reimbursement requests for ADE grants and files annual completion reports as required.
● Responsible for primary functions pertaining to accounting processes, in coordination with the District office staff for all district funds, to include: Payroll, Purchasing and Receiving, Accounts Payable and Student Attendance reporting
● Coordinates use of cooperative purchasing contracts and related due diligence duties; also works with outside procurement vendors to issue RFPs, IFBs or bids as required.
● Prepares annual financial reports for the Arizona Department of Education and the County Superintendent’s Office.
● Oversees business operations, advising the Superintendent and Governing Board on budget management, revisions, and long-range financial planning.
● Acts as advisor to the Superintendent on questions relating to the business and financial affairs of the District
● Supervises and evaluates, in consultation with the Superintendent, District Office support staff.
● Coordinates office procedures between schools and the District Office to maintain confidentiality of all student, employee and district business records.
● Serves as Audit Liaison for all financial audits with contracted independent auditors; provides accurate financial reports to administrators and the Governing Board upon request.
● Provides accurate and timely financial information to district administrators and Governing Board upon request
● Serves as backup for Payroll, Accounts Payable/Purchasing, Property Control, and Student Attendance reporting as needed.
● Serves as the District Liaison for the Arizona Risk Retention Trust on risk management and coverage matters
● Responsible for school property and casualty insurance records, claims, and follow-up
● Maintains active membership with the Arizona Association of School Business Officials (AASBO)
● Performs other duties as assigned.
KNOWLEDGE, SKILLS & ABILITIES:
● Ability to communicate effectively verbally and in writing
● Ability to apply common sense understanding to solve practical problems and deal with a variety of situations
● Ability to establish priority ordering of tasks necessary to complete tasks and convey these understandings and priorities to others
● Ability to work cooperatively and courteously with staff, students, parents and community members
● Ability to cope with job stress while exhibiting patience and tact when dealing with others
● Perform all duties in accordance with Federal and State laws, district procedures and Board policies
● Ability to handle confrontation and conflict without an emotional response
● Produce accurate work and complete assignments with minimal supervision
● Demonstrated success working with people in establishing goals, objectives and action plans consistent with district goals
QUALIFICATIONS & REQUIREMENTS:
Education & Experience:
● High School graduate with additional courses in Business Administration, Accounting, or five years similar experience; Bachelor’s Degree preferred
● Office management experience required, minimum of 2-3 years
● Valid Arizona driver’s license
● Possession of a valid IVP fingerprint clearance card.
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