Job Description:
JOB TITLE: Business Manager
REPORTS TO: Superintendent
JOB DESCRIPTION: To assist the Superintendent by providing supportive services to the district’s educational program on a daily basis. To administer all aspects of financial and business affairs of the district, with the financial resources available; organizes, plans, and manages the accounting activities and function of the district to maintain the fiscal health of the district.
SPECIFIC DUTIES AND RESPONSIBILITIES:
Attends Board meetings as required and prepares reports for the Board as requested by Superintendent or the Board through the Superintendent.
Provides input in the hiring, training and evaluation of all maintenance/grounds, food service, technology, business office, and transportation personnel.
Prepares the annual district Proposed Budget, Adopted Budget and Revised Budget as required by the Arizona Department of Education.
Prepares the Annual Financial Report as required by the Arizona Department of Education.
Prepares the Annual School District Employee Report as required by the Arizona Department of Education.
Schedules the annual audit and works closely with our annual Audit Team, insuring all information pertaining to the different departments is received for preparation of the yearly audit. Completes preliminary work preparing for our annual audit as is required by auditors. Answers any questions during the audit, and maintains contact with auditors, answering requests to finish the final audit. Responsible for validating the final audit to the Federal Audit Clearinghouse.
Manages employee contracts in conjunction with Superintendent.
Manages W2’s and other new hire tax paperwork.
Prepares and completes Journal Entries and submits records to the County School Office for approval.
Prepares Accounts Payable Vouchers for the payment of all district bills.
Oversees payroll preparation.
Prepares and files all Workers’ Compensation quarterly reports and Department of Economic Security quarterly reports.
Reconciles Food Service, Revolving fund and Employee Benefits accounts on a monthly basis. Maintains related records and documentation
Responsible for the preparation of and balancing of cash balance reports with the County School Office.
Manages all paperwork and all payments for approved Arizona School Facilities Board projects.
Prepares all Requests for Proposals and Bids as required. Maintains related records and documentation.
Attends meetings, conferences, and workshops as required to stay current with changing laws and new requirements from Arizona Department of Education, Gila County School Office, AASBO, and other entities.
Supervises district office staff in Accounts Payable, payroll, purchasing, inventory and accounting.
Creates and implements new account codes as required to address District needs.
Responsible for the management and reconciliation of Rural Education Achievement Program funding. Responsible for timely drawdown of Federal funds as necessary.
Manages Federal Grants ESEA and IDEA budgets, reporting and completion reports.
Assists in the administration of short and long term financial planning.
Responsible for monitoring and coding of all district expenditures in accordance with Uniform School Financial Records guidelines.
Performs other duties or assumes other responsibilities as assigned by the Superintendent.
Responsible for all aspects of employee insurance benefits, including medical insurance, life insurance, dental, vision and voluntary insurance. Arranges for up sign-up period and ensures all payments are made to the various insurance companies. Resolves problems with employee insurance as they arise.