Job Description:
Administrative Specialist Sr- Legal
Job ID: 322557
Location: District Support Services Cntr
Full/Part Time: Full Time
Regular/Temporary: Regular
Salary Range
$19.26 - $25.04/hourly, DOE
Grade
110
Work Schedule
Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm
Work Calendar
12 Months
Maricopa Summary
10 Colleges. Unlimited Opportunities.
The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision—https://district.maricopa.edu/governing-board-operations/board-policies/1-vision-mission-values-and-strategies/1-0#:~:text=Our%20Mission%3A%20The%20Maricopa%20Community,and%20the%20communities%20we%20serve.
We focus on people—not profits.
With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. https://www.maricopa.edu/colleges
We don't just support our community—we help build it.
We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County.https://www.maricopa.edu/industry/impact
We believe our employees are our most valuable asset.
Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.
Join us in making a real difference in the lives of over 140,000 college students each year.
Benefits
Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of https://www.maricopa.edu/about/careers/benefits available to eligible employees at MCCCD:
Affordable and Comprehensive Benefits Package:
• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off: Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• https://www.azasrs.gov/, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules
Employee Health & Wellness Programs:
• District-Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program, Support Groups
• Employee Assistance Program (EAP)
•
Sight-On-Site Eye Care Services
• Pre-Retirement Planning Events
• Qualifying Employer forhttps://studentaid.gov/manage-loans/forgiveness-cancellation/public-service (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)
Job Summary
Are you a seasoned administrative professional with a strong interest in high-level office operations? Maricopa Community Colleges is seeking an Administrative Specialist Senior- Legal to join the Office of the General Counsel!
This role plays a key part in supporting departmental operations by providing advanced administrative and secretarial support, as well as project coordination. The position works closely with multiple attorneys and regularly interacts with internal customers, including executive leadership, as well as external partner organizations. Responsibilities include managing a variety of administrative functions to help ensure the office runs smoothly, efficiently, and with a high level of professionalism.
TheAdministrative Specialist Senior- Legal will collaborate with a wide range of stakeholders across the District, supporting daily operations while maintaining strict confidentiality and attention to detail.
If you're highly organized, detail-oriented, and thrive in a fast-paced, professional environment, we encourage you to apply and become part of this dynamic team!
Essential Functions
70% Administrative Support
• Schedules, prioritizes, and coordinates administrative office support for meetings, events, or office services.
• Provides customer support and specialized administrative support for multiple department professionals and the office at large.
• Performs project management duties, including tracking progress, organizing records, drafting and managing agendas, and note-taking.
• Manages the lifecycle of records and documentation, from designing and formatting complex original documents to maintaining databases and files.
• Oversees office logistics and fiscal matters, including travel coordination, purchase orders, billing, and the continuous improvement of internal workflows.
• Adheres to established policies while proactively identifying more efficient ways to work.
20% Communication
• Acts as a primary resource for internal and external inquiries, providing detailed policy/program information, referring requests to the appropriate resource, or resolving issues as needed.
10% Other duties as assigned
Minimum Qualifications
Associate's Degree from a regionally accredited institution and two (2) years of administrative office support or related experience providing a wide variety of secretarial, administrative office support, and/or administrative coordination activities.
OR
An equivalent combination of the conferred degree and directly related full-time work experience as described above, sufficient to successfully perform the essential duties of the job, such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.
Desired Qualifications
• Three (3) or more years of experience working as an administrative assistant, or directly related work experience.
• Demonstrated ability to function independently and thoughtfully.
• Exceptional attention to detail and effective organizational and time management skills, including the ability to organize and manage complex files and navigate complex processes accurately.
• Demonstrated experience with coordinating and maintaining multiple calendars, schedules, and lines of communication (such as email accounts and department phone lines).
• Demonstrated experience working with highly sensitive information while exercising confidentiality and professionalism.
• Demonstrated experience in navigating and managing document and legal file organization software systems.
• Demonstrated experience managing travel, purchase orders, and billing, and other related office matters.
• One year of full-time relevant MCCCD experience during the previous two years.
Special Working Conditions
Work requires in-office presence for the majority of the time, with some flexibility for remote work.
May be required to sit for a prolonged period of time, viewing a computer monitor
May be required to lift or carry up to 25lbs.
How to Apply
Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or;
• Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
• Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
• Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
Maricopa County Community College District (MCCCD) complies with the Americans with Disabilities Act (ADA) of 1990. Qualified applicants or candidates with disabilities can submit a reasonable accommodation request at any point in the hiring process, and MCCCD's policy is to provide reasonable accommodation unless such accommodation would cause an undue hardship. If a reasonable accommodation is needed, please contact the ADA Coordinator from the hiring campus location for assistance via email at mailto:adasupport@domail.maricopa.edu
MCCCD is an Equal Opportunity Employer.
Posting Close Date
Apply on or before Sunday, May 17, 2026 to be considered.
EEO, Title IX, & Clery Act
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
To apply, visit https://apptrkr.com/7119772
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