Job Description:

Position Overview
Reid Traditional Schools is seeking a detail-oriented and self-motivated Billing & Enrollment Coordinator to manage billing operations and support student enrollment. This role requires someone who takes ownership, communicates confidently with families, and ensures accuracy across all records. This is an in-person position. Remote work is not available.
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Key Responsibilities
Billing
•    Manage daily billing processes with strong attention to detail 
•    Apply and allocate payments (primarily through SMARTS) 
•    Review balances, credits, late fees, and timecard notes 
•    Identify payment plans, discounts (staff/sibling), and accounts needing adjustments 
•    Make ledger corrections and maintain accurate account notes 
•    Update balance due lists and complete required reports 
•    Process in-person payments from cashiers 
•    Contact families via phone, email, and voicemail regarding past due balances 
•    Send overdue notices and follow up consistently 
•    Generate monthly invoices through SMARTS on the first school day of each month 
Enrollment
•    Enter new student enrollments accurately 
•    Track enrollment changes throughout the year 
•    Contact parents to obtain and verify required documentation 
•    Ensure student records are complete and up to date 
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Qualifications
•    Strong attention to detail and organization 
•    Self-starter with a high level of ownership and accountability 
•    Comfortable communicating with parents, especially by phone 
•    Ability to manage multiple tasks and meet deadlines 
•    Experience with billing or administrative systems preferred 
•    Experience with Synergy (for enrollment) preferred but not required 
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Benefits
•    Excellent health insurance 
•    401(k) with up to 11% employer match 
•    Supportive, team-oriented environment 
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Work Environment
This role is fully on-site at Reid Traditional Schools during regular business hours.

Qualifications

• Strong attention to detail and organization
• Self-starter with a high level of ownership and accountability
• Comfortable communicating with parents, especially by phone
• Ability to manage multiple tasks and meet deadlines
• Experience with billing or administrative systems preferred
• Experience with Synergy (for enrollment) preferred but not required

Benefits

• Excellent health insurance
• 401(k) with up to 11% employer match
• Supportive, team-oriented environment

Work Environment

This role is fully on-site at Reid Traditional Schools during regular business hours.

 Contact Jessica Cupero at jcupero@reidtraditional.com