Job Description:

Salary Range:

$42,500.00 - $52,000.00 USD annually.

As part of Arizona State University’s charter to provide access and excellence, ASU Preparatory Academy (ASU Prep) shares this commitment by demonstrating all students can achieve at the highest levels, regardless of their background. To scale our current impact, ASU Prep is advancing a major expansion program, taking fundamental responsibility for the communities we serve.

This position is essential to the daily operation and efficiency of the school front office, supporting the campus principal in overseeing scheduling, safety, communications, logistics, and the school’s budget. It serves as a key operational partner in all school functions, with a primary focus on running a responsive, organized, and welcoming front office. Success in this role means managing day-to-day operations with professionalism, ensuring students, staff, and families feel supported, and that the campus runs smoothly. By aligning systems with the school’s mission and playing a critical role in campus safety and communication, this position is central to fostering a safe, positive, and high-functioning school community.

QUALIFICATIONS:

• Bachelor’s degree or higher preferred.

• 5 years experience supporting educational leadership and/or office management within a school setting.

• Ability to maintain confidentiality and discretion.

• Ability to read, speak, and/or write in Spanish, preferred but not required.

• Active Arizona Department of Public Safety (DPS) issued IVP Fingerprint Clearance Card.

• Any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities may be considered.

DUTIES AND RESPONSIBILITIES:

• Lead the front office team to ensure efficient daily operations and a welcoming environment

• Facilitate regular front office team meetings to align on priorities, procedures, and service standards

• Serve as the liaison between the Site Principal and front office staff, ensuring clear communication and follow-through on tasks

• Support the Site Principal with a wide range of administrative, operational, and financial tasks

• Manage the opening and closing procedures of the school site

• Oversee school scheduling, including special events, field trips, transportation, and other campus functions 

• Coordinate and manage community use of school facilities

• Support the Site Principal in managing and monitoring the school budget, including preparing financial reports and processing purchase orders and reimbursements

• Collect and reconcile funds (e.g., field trips, tax credit, student council), and prepare school cash/check deposits

• Process and maintain accurate records, including correspondence, time cards, supply budgets, and recordkeeping systems

• Monitor and approve employee time cards, ensuring proper coding and administrative approval in Workday

• Coordinate staff scheduling and arrange substitute coverage through the school’s substitute system

• Maintain equipment, textbook, and supply inventories

• Support the campus SEL team by coordinating parent meetings related to student discipline and attendance

• Access student databases to retrieve and manage student information

• Oversee and support school public relations and communication efforts, including school-wide messaging to families and the community

• Support the health office as needed under the guidance of the school nurse, including assisting with minor health concerns and student safety needs

• Maintain confidentiality in all aspects of the role

• Receive and screen telephone calls and visitors, schedule meetings and events, and support daily front office operations

• Interpret and explain school policies and procedures in response to inquiries

• Evaluate and resolve operational problems within the scope of the position

• Additional duties may be assigned as necessary

KNOWLEDGE, SKILLS AND ABILITIES 

• Demonstrates leadership skills, including the ability to guide a team, make informed decisions, and support school-wide initiatives

• Demonstrates excellent reading, writing, computation, technology, and communication skills

• Demonstrates the ability to perform routine clerical tasks

• Ability to maintain confidentiality

• Demonstrates ability to communicate effectively both orally and in writing

• Demonstrates ability to work cooperatively with others

• Demonstrates ability to multitask in a high-energy working environment

• Knowledge of standard office policies and procedures

• Knowledge of bookkeeping, budgeting, and records management

• Experience in leading staff to achieve customer service and operational goals

• Skill in the use of MS Office and other software/applications

• Ability to articulate, represent a professional demeanor, and take initiative

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs, such as boxes, supplies, etc. Specific vision abilities required by this job include close vision, such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.

LOCATION:  

Downtown Phoenix

TRAVEL: 

Occasional travel may be required for site visits, meetings, trainings and/or conferences. Locations may vary and may require overnight stays.

This job description is subject to change at any time.

What about learning drives us to do more than deliver the lesson? Maybe we’re overachievers. Or maybe we just know what real impact looks like. Each one of us has seen passion win over fear, vision become relentless focus and belief in human potential make it all the way to the finish line.

Our mission is to design new models for educational success and raise academic achievement for all learners. Are you ready to find a career with a company whose mission, vision, and values align with yours? Can you see yourself fitting into this mission with us? 

For more information please visit: https://asuprep.asu.edu/careers/