Job Description:
Position Overview:
EDUPRIZE is the original charter school in Arizona, the only seven-time awarded A+ charter school, and fully accredited with Cognia. We are committed to excellence at EDUPRIZE by working in partnership with families to foster a personalized learning environment where all students are known, valued, and thrive. EDUPRIZE looks for employees who have a strong commitment to our mission and values, and a passion for promoting quality education.
EDUPRIZE Queen Creek is seeking a professional, detail-oriented Enrollment Coordinator to oversee and support all aspects of student enrollment, registration, and admissions processes. This role ensures a welcoming and efficient experience for prospective and returning families, maintains compliance with state requirements, and collaborates with campus leadership to meet enrollment targets. The ideal candidate is highly organized, customer-service oriented, and committed to representing EDUPRIZE with excellence.
Key Responsibilities:
1.Enrollment & Registration Management:
Serve as the primary point of contact for prospective families regarding admissions, tours, and enrollment requirements.
Manage all online and in-person registration processes, ensuring accuracy, efficiency, and confidentiality.
Maintain and update enrollment records, student files, and required documentation in accordance with state and school guidelines.
Process new enrollments, withdrawals, and student transfers in a timely manner.
Monitor enrollment numbers and collaborate with administration to support grade-level and program capacity needs.
2. Communication & Family Support:
Provide clear, welcoming communication to families regarding application steps, required documents, timelines, and policies.
Coordinate and host campus tours, open houses, and enrollment events.
Work closely with parents to troubleshoot enrollment issues and ensure a positive onboarding experience.
Communicate enrollment status updates and follow-up needs to families.
Assist with parent questions regarding programs, placement, and admissions policies.
3. Compliance & Documentation:
Ensure all enrollment documentation meets state and organizational requirements, including immunization records, proof of residency, and prior academic records.
Maintain accurate records for audits, reporting, and state compliance.
Support ongoing updates to enrollment forms, procedures, and policies.
4. Collaboration & Campus Support:
Work with school administration to align enrollment practices with school goals and capacity management.
Coordinate with the front office, and student services teams to ensure smooth student transitions.
Provide support during peak enrollment times, lottery processes, and annual Intent to Return campaigns.
Assist with data collection, reporting, and cross-campus communication as needed.
Support marketing and outreach efforts to enhance enrollment interest.
Participate in school events that promote community engagement and visibility.
Qualifications:
Bachelor’s degree preferred; high school diploma or equivalent required.
Valid IVP Fingerprint Clearance Card.
Minimum of 1 year of experience in school enrollment, registrar work, customer service, or related administrative roles.
Strong customer service, communication, and interpersonal skills.
High level of accuracy, organization, and attention to detail.
Ability to navigate student information systems and online enrollment platforms.
Proficient with computer applications and office software (Google Workspace, Microsoft Office, etc.).
Ability to manage multiple deadlines and work efficiently in fast-paced settings.
Preferred Skills:
Experience working in a school environment or with K–12 families.
Ability to handle sensitive conversations with professionalism and empathy.
Familiarity with student records, compliance requirements, and audit processes.
Bilingual communication skills (Spanish/English) a plus.
Strong problem-solving abilities and a welcoming, family-first approach.