Job Description:

Department: Human Resources                                                                                                Reports to: Executive Director for Human Resources
Placement: Professional Exempt Salary Schedule
Term: See Duty Day Calendar, Grade D

Position Summary:
The Benefits Coordinator manages administration of health insurance and related employee benefits programs for the District and serves as the HIPAA Privacy Officer.

Essential Functions:

• Manages the coordination, interpretation and administration of health insurance and related employee benefits programs for the District. (Includes: medical, dental, vision, life insurance, short/long term disability, Worker’sCompensation, COBRA, HIPAA, ACA, and ASRS). Benefits Coordinator has a direct role in the facilitation and management of the ADA and FMLA process.
• Assists various administrators/committees/consultants with the collection of data and developing reports pertaining to employee benefits.
• Monitors COBRA benefits activities for terminated/retired employees.
• Communicates with ASRS for add/changes/deletions as they affect the subsidy provided to the District for COBRA Retirees.
• Conducts employee orientation sessions to inform new employees of the District insurance and related benefits, including explaining program/plan options, coverage, and costs.
• Conducts annual open enrollment sessions to facilitate employee benefit changes and explain new/modifiedprograms, plans, options, coverage, and costs.
• Facilitates the Wellness Committee and wellness programs for the District. Regularly communicates via newsletters, emails, flyers all benefit/wellness initiatives.
• Liaison between employees/providers to resolve issues/problems and implements procedural changes to comply with applicable legislation.
• Serves as HIPAA Privacy Officer and coordinates policies in accordance with federal regulations.
• Processes new hires, changes or terminations to vendor’s databases and processes appropriate paperwork.
• Submits mandatory 834 report files weekly to insurance provider/bi-weekly to FSA third party administrator.
• Prepares monthly insurance/benefits billing including making/verifying all changes/adjustments to employee deductions; prepares/process invoices for benefits trust funds to ensure payments are accurate and timely.
• In conjunction with Payroll, assists with employee deductions for all benefits.
• Monitors Worker Compensation claim process and works directly with the Workers Compensation Insurance Carrier and Occupational Health Centers in collect/submitting information as required; additionally, preparing the required annual OSHA report all District sites.
• Handles short/long-term disability for eligible employees.
•  Processes IRS Form 720 and payment of required annual PCORI fees to the IRS in accordance with the Affordable Care Act.
• Serves as member and resources on various committees.
• Performs any other duties as assigned by supervisor.

Training and Experience:

• High School Diploma.
• College coursework or degree in Human Resources and/or Business Management preferred.
• Extremely knowledgeable regarding all aspects of the employee benefits department, with specific attention and/or experience with an educational entity.
• Employee Benefits and/or Business background required.
• Emphasis on communication and accounting skills.

Application Instructions:  Please complete the online Classified application found at  "Work at TUHSD"