Job Description:

Tombstone Unified School District #1

PO Box 1000

Tombstone AZ 85638

520-457-2217

520-457-3270 Fax

www.tombstoneschools.org

Position: Executive Secretary to the Principal

Job Information: Classified exempt position, full time, 12 month

Compensation: DOE, vacation, sick leave, holidays, retirement, workers’ comp, health and life insurance.

Qualifications

·         High School diploma required

·         High proficiency in typing with excellent accuracy; superior  human relation skills; ability to establish and maintain effective working relationships with public, parents, administrators, teachers and other district personnel and coworkers

·         Ability to operate standard office equipment

·         Excellent ability to organize and prioritize multiple tasks and to meet deadline while working with constant interruptions and minimum supervision; accuracy and detail to attention a must

·         Ability to assume responsibility, exercise good judgment and maintain confidentiality of materials and information; effective decision making skills

·         Ability to direct and initiate work; to anticipate needs; to use independent judgment and problem solve and make decisions; to maintain composure and courtesy at all times

·         Excellent verbal and written communication skills

·         Ability or obtain and maintain an AZ IVP fingerprint clearance

Duties and Responsibilities

·         Timely deposits of all monies received

·         Reconcile Student Activity account with bank statements monthly

·         Monthly and ongoing balance of tax credit, student activity account and auxiliary account

·         Process all site based requisitions

·         Maintain daily accurate attendance logs for students

·         Collect and have all time sheets signed and sent to payroll by requested time

·         Receive leave sheets from teachers and schedule substitute teachers

·         Maintain and update the site Facebook with posting twice weekly

·         Maintain site website with updated accurate information

·         Accurately enroll and withdraw students within SIS(student information system)

·         Maintain all data entry for SIS

·         Monthly reconciliation with SIS and ADE of student count

·         Maintain Principal and site web calendar.

·         Meet and interact with public and employees in routine situations which require tact, discretion and courtesy.

·         Establish, maintain and monitor accurate, neat and efficient electronic and manual filing systems

·         Sort and classify incoming mail and other information for efficient disbursement to appropriate recipients

·         Ability to handle confidential information with complete security.

·         Assist with and fire and emergency drills

·         Maintain site key distribution and record-keeping

·         Conform to District policy regarding attendance and absences. Employee attendance must be adequate to perform the above listed essential job functions

·         Compile information for monthly board reports

·         Receive tax credit donations, log donors and amounts in appropriate spreadsheets, issue receipts and thank you notes.

·         Complete annual AZ Dept of Revenue report for tax credit donations.

·         Other duties as assigned

·         Physical Demands-The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

·         Work Environment-General office and campus environment. This position regularly works throughout entire campus. The noise level in the work environment is generally quiet to moderate and may become excessively noisy at times. Will have contact with other employees, students, parents, external agencies and the public.

·         Organizational Relationship: Directly responsible to the site Principal

·         Performance Evaluation by: Principal