Job Description:
Executive Assistant Senior
Job ID: 321983
Location: District Support Services Cntr
Full/Part Time: Full Time
Regular/Temporary: Regular
Salary Range
$60,136.00 - $78,176.50/annually, DOE
Grade
116
Work Schedule
Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am-6pm
Work Calendar
12 Months
Funding Information
This is a grant funded assignment with a projected end date of 06/30/2030 with renewal based on available funds and the needs of MCCCD.
Maricopa Summary
10 Colleges. Unlimited Opportunities.
The Maricopa County Community College District is one of the largest community college systems in the nation. Home to 10 individually accredited community colleges and 31 satellite locations, we proudly serve students in every corner of the Valley. Each day, our dedicated faculty, staff, and administrators, live out our vision—https://district.maricopa.edu/governing-board-operations/board-policies/1-vision-mission-values-and-strategies/1-0#:~:text=Our%20Mission%3A%20The%20Maricopa%20Community,and%20the%20communities%20we%20serve.
We focus on people—not profits.
With 100% acceptance, zero rejections, and affordable tuition, we provide the flexibility and support our students need to succeed in and beyond the classroom. https://www.maricopa.edu/colleges
We don't just support our community—we help build it.
We are the largest provider of workforce development training in the state. The activities of our colleges and their students support one out of every 28 jobs in Maricopa County.https://www.maricopa.edu/industry/impact
We believe our employees are our most valuable asset.
Our 10 colleges and District Office support nearly 10,000 jobs and careers throughout Greater Phoenix.
Join us in making a real difference in the lives of over 140,000 college students each year.
Benefits
Maricopa County Community College District (MCCCD) is committed to providing a competitive and comprehensive benefits program that supports our employees' and their families' health and well-being. Therefore, the MCCCD benefits support every stage of life and are designed to meet the diverse needs of our community. Explore the wide range of https://www.maricopa.edu/about/careers/benefits available to eligible employees at MCCCD:
Affordable and Comprehensive Benefits Package:
• Nationwide Medical, Dental, and Vision Coverage
• Paid Time Off: Vacation, Sick Leave, and Personal Time
• 20 Paid Observed Holidays
• Company-paid Life Insurance, AD&D, and Short-Term Disability plans, with the option to purchase supplemental coverage
• https://www.azasrs.gov/, including Long Term Disability and Retiree Health Insurance with 100% employer-matching contributions
• Optional Retirement Plans: 403(b), 457(b), Roth 403(b), Roth 457(b)
• Tuition Reimbursement for employees and dependents
• Annual Professional Development Funding
• Flexible Work Schedules
Employee Health & Wellness Programs:
• District-Wide Wellness Program with Workshops and Webinars
• Monthly Health & Wellness Calendar and Newsletter
• Virta Diabetes Reversal Program, Support Groups, and Diabetes Empowerment Education Programs
• Employee Assistance Program (EAP)
• Sight-On-Site Eye Care Services
• Mobile On-Site Mammography Screenings
• Pre-Retirement Planning Events
• Qualifying Employer forhttps://studentaid.gov/manage-loans/forgiveness-cancellation/public-service (potential loan forgiveness for federal Direct Loans after meeting repayment requirements and working full-time for an eligible employer)
Job Summary
The Executive Assistant Senior plays a key role in supporting the Vice Chancellor for Workforce and Economic Development and a dynamic division that leads major initiatives, including Workforce Development, the Maricopa Corporate College, and the Arizona Small Business Development Center.
In this role, the Executive Assistant Senior is responsible for a wide range of administrative and project responsibilities that are essential to the department's success. This opportunity will use strong Excel and PowerPoint skills to create reports, presentations, and tools that help drive impactful results.
As a trusted partner to the Vice Chancellor, the Executive Assistant Senior is a liaison to business, community, government, and educational leaders to build connections across the District, colleges, and external organizations to advance Maricopa's mission of workforce and economic development.
Essential Functions
25% - Administrative and Project Support:
• Oversees and provides advanced administrative and operational support for complex projects, workforce development efforts, and other assignments to advance the Vice Chancellor's priorities
• Supports internal and external committees, task forces, and advisory groups by conducting research, compiling data, preparing statistical and narrative reports, and ensuring deadlines are consistently met
• Maintains a thorough understanding of district initiatives to support informed coordination and communication
25% - Strategic and Program Coordination:
• Assists the Vice Chancellor in the development and implementation of workforce and economic development plans, strategic initiatives, and programs using project management principles
• Prepares agendas, reports, and supporting materials for meetings; records and distributes minutes; and ensures timely follow-up on action items
• Coordinates communications and activities with district departments, colleges, educational institutions, community organizations, and the public
20% - Liaison and Issue Resolution:
• Manages confidential and sensitive files, including matters involving the Governing Board, district and college operations, and controversial issues
• Serves as a liaison between the Vice Chancellor's office and individual colleges, business, professional, community, and government groups, as well as internal stakeholders
• Responds to and resolves complex inquiries and complaints, exercising sound judgment and decision-making within established laws, regulations, and policies
20% - Executive Communications and Scheduling:
• Manages the Vice Chancellor's calendar, scheduling meetings, appointments, and travel arrangements
• Screens and directs calls and visitors, ensuring appropriate follow-up and prioritization
• Prepares, edits, and reviews correspondence, reports, presentations, and speeches, often involving confidential or sensitive information
10% - Budget and Operational Support:
• Monitors financial and operational objectives by preparing and tracking action plans, budgets, and deliverables
• Assists with resource management, process improvement, and system enhancements to support operational efficiency and strategic outcomes
• Performs other duties as assigned
Minimum Qualifications
Bachelor's Degree from a regionally accredited institution in business administration and five (5) years varied and increasingly responsible office secretarial or administrative office support experience including public contact. A minimum of two (2) years of experience supporting a senior executive level manager.
OR
An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.
Desired Qualifications
• Three (3) years or more of experience providing high-level executive administrative support in a higher education or public sector environment, with an ability to manage multiple priorities and meet critical deadlines, including preparing agendas, supporting materials, and accurate minutes, and ensuring timely follow-up on action items
• Three (3) years or more of experience working independently and collaboratively in a fast-paced, results-oriented environment, maintaining accuracy, professionalism, and attention to detail
• Three (3) years or more of experience exercising sound judgment, discretion, and confidentiality in managing sensitive or controversial information and communications
• Three (3) years or more of strong organizational and analytical skills to conduct research, compile data, and prepare comprehensive reports, presentations, and correspondence
• Demonstrated knowledge of project management principles and practices to coordinate complex administrative, workforce, and institutional initiatives in support of executive leadership
• Proven interpersonal and communication skills, both written and verbal, to interact effectively with internal and external stakeholders, including senior leaders, faculty, staff, and community partners
• Proficiency in office productivity and collaboration tools (e.g., Microsoft Office Suite, Google Workspace, project tracking or workflow systems)
• Master's degree preferred
Special Working Conditions
May be required to work at multiple sites or locations.
Possession of a valid Arizona Class D Driver's License may be required for some assignments.
Positions in this class typically require: fingering, talking, hearing, seeing, and repetitive motions.
Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.
Work is routinely performed in an indoor office environment.
How to Apply
Applicants are required to submit a cover letter and resume showing how the applicant meets the minimum and desired qualifications. All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or;
• Part-Time employment, to include Adjunct or Associate Professor (must include number of hours worked, contact hours or load)
• Provide employment history in a month/year format (e.g., 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
• Three professional references, preferably current and/or former supervisors. If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date
Open until filled
First Review Thursday, October 30, 2025
Applications received after the review date may not be screened
EEO, Title IX, & Clery Act
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
To apply, visit https://apptrkr.com/6650165
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To apply please visit
https://apptrkr.com/6650165