Job Description:

Salary Range:

$17.00 - $23.00 USD Hourly.

As part of Arizona State University’s charter to provide access and excellence, ASU Preparatory Academy (ASU Prep) shares this commitment by demonstrating all students can achieve at the highest levels, regardless of their background. To scale our current impact, ASU Prep is advancing a major expansion program taking fundamental responsibility for the communities we serve.

The Attendance Coordinator is responsible for collecting and maintaining student attendance information network wide; meeting district, state and federal requirements relating to attendance processes including parent notification; preparing and distributing attendance reports and materials; providing clerical support at school site; and communicating various information regarding activities.

QUALIFICATIONS:

• High school diploma or general equivalency diploma (GED).
• Two (2) years of experience working as an office assistant and/or clerical role. 
• Experience in customer service.
• Experience working in a K-12 setting, preferred. 
• Experience using a student attendance record keeping program, strongly preferred.
• Bilingual in English and Spanish, preferred.
• Active AZ Department of Public Safety (DPS) IVP Fingerprint Clearance Card required.
• Any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities may be considered.

DUTIES AND RESPONSIBILITIES:

• Develops a network wide approach to promoting the importance of regular student attendance through implementation of appropriate strategies.
• Analyzes and provides data to all stakeholders: network, administration, teachers, parents, and students regarding attendance.
• Oversees and monitors all aspects of the attendance functions at all sites.
• Ensures handbooks are up to date.
• Reconciles attendance data from state reports to collect, record, and post attendance using a (computerized attendance system) with an emphasis on accuracy.
• Documents all information regarding student absences called in to the attendance line for audit purposes.
• Overseas Immersion attendance reconciliation with state reporting. 
• Works with site attendance staff to ensure all students are accounted for on a daily basis (K-12).
• Establishes and maintains accurate student attendance files. Keeps attendance records in accordance with AZ Records and Retention schedule. 
• Generates and formats attendance reports from the computerized attendance system as needed for administrators, the Network, or State.
• Works with attendance staff to compile and distribute a daily list of excused and unexcused absences for teachers and administrators.
• Supports network sites in maintaining lists of students out of class for authorized school activities, maintains daily check-out log of all students leaving campus, and log of students returning to campus.
• Confers with administrators on student attendance, excessive absences, etc.
• Responds to inquiries from students, parents and the general public regarding school attendance policies.
• Answers phone/email inquiries. Updates network attendance correspondence.
• Oversees truancy reports and notifications for all sites to ensure proper procedure from site administration. 
• Processes attendance withdrawals.
• Works cooperatively with other office staff, including the school nurse. Assists registrar when necessary. Attends meetings and training as assigned.
• Manipulates data from various reports, putting data in usable form for administrators, including such activities as disaggregating attendance data, compiling data from different reports into a single report, etc.
• Performs data entry and generates reports for year-end audit data verification as needed.
• Assists other staff as needed, either to cover needed functions or to assist in resolving problems.
• Maintains the confidentiality of the information stored and discussed in the Attendance and Administrative offices.
• Additional duties may be assigned as necessary.

KNOWLEDGE, SKILLS AND ABILITIES 

• Demonstrate ability to effectively work under time pressures while maintaining a rigorous attention to detail, composure, professionalism, and a positive attitude
• Knowledge of school and district policies.
• Ability to maintain confidentiality of sensitive information and communicate appropriately.
• Ability to multi-task in a high energy working environment
• Knowledge of standard office policies and procedures
• Ability to meet established deadlines. 
• Ability to run system-based reports, advanced proficiency with Microsoft Office Excel and Outlook, and willingness to learn new software.
• Ability to establish and maintain a positive rapport with students, parents, teachers and administrators.
• Ability to communicate effectively while maintaining tact and diplomacy at all times.
• Ability to maintain confidentiality.
• Ability to organize and prioritize work to meet deadlines with great accuracy and attention to detail while working with frequent interruptions and minimal supervision.
• Ability to articulate, represent professional demeanor and ability to take initiative. 

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach. While performing the duties of this job, the employee may occasionally push or lift up to 15 lbs such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.

LOCATION:  

Phoenix campus, South Phoenix Elementary campus and Ucent.

TRAVEL: 

Travel is required for site visits, meetings, trainings and/or conferences. Locations may vary and may require overnight stays.

This job description is subject to change at any time.

What about learning drives us to do more than deliver the lesson? Maybe we’re overachievers. Or maybe we just know what real impact looks like. Each one of us has seen passion win over fear, vision become relentless focus and belief in human potential make it all the way to the finish line.
Our mission is to design new models for educational success and raise academic achievement for all learners. Are you ready to find a career with a company whose mission, vision, and values align with yours? Can you see yourself fitting into this mission with us? 

For more information please visit: https://asuprep.asu.edu/careers/