Job Description:

 Job ID: 533281

Arizona Department of Education

The Arizona Department of Education is a service organization

committed to raising academic outcomes and empowering parents.

Procurement Supervisor

Job Location:

Procurement Section

Phoenix Location

Posting Details:

Salary: $80,000 - $82,500

 Grade: 23

 Closing Date: 04/27/2025

Job Summary:

·         The Procurement Supervisor plays a crucial role in maintaining continuity, compliance, and efficiency in procurement operations., The Procurement Supervisor assumes the responsibilities of the Chief Procurement Officer in their absence to ensure continuity of procurement operations. This role ensures oversight of staff, adherence to agency and State procurement regulations, and supports decision making to avoid disruptions.

·         Rare in-state travel is required for this position.

The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs).  Candidates should apply with ability and willingness to work in-office up to five days per week as business needs necessitate.

Job Duties:

• Supervises subordinate personnel including determining workload and delegating assignments, training, monitoring and evaluating performance
• Coordinates and/or acts as a liaison between agency and work unit and other agencies, work units, organizations, vendors, etc.
• Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, vendors or contractors
• Ensures compliance with applicable federal and/or state laws, regulations, and/or agency rules, standards and guidelines
• Reviews and/or inspects work for quality, accuracy, and completeness
• Analyzes, summarizes and/or reviews data; reports findings, interprets results and/or makes recommendations

·         Prepares, issues, evaluates, and awards complex informal/formal solicitations and related documents supporting all state and federal programs

·         Assists ADE internal customers in developing complex Statements of Work, Scopes of Work and/or Performance Specifications

·         Conduct oral presentations, negotiate, request best and final offers, evaluate, and award

·         Issue contract extensions and rebids

·         Provides internal and external training

·         Provides accurate and timely information to internal/external customers

·         Maintains positive and ethical customer relations

·         Reviews and assists in development and document departmental policies and procedures

·         Conducts market research/analysis.

·         Coordinates and analyzes data to determine, with customer(s), which commodity/services will be established as ADE contracts and determines appropriate terms and conditions of those contracts

Knowledge, Skills & Abilities (KSAs):

Knowledge in:

• Federal and state laws and statutes governing contractual agreements
• Federal and state funding rules and regulations pertaining to procurement
• Federal laws governing assigned program areas
• Policies and procedures established for the work system
• Principles and practices of work leadership and management
• Solicitation techniques
• Personal computers and software applications
• General office procedures; general accounting practices and business law; variety of commodities, products, goods and services, including those specific to the agency
• Procurement practices, processes and procedures
• Contractual language (terms/conditions)
• A wide range of standard commodities and products, sources of supply, local markets, price trends, and customer service
• Auditing and investigation processes and procedures
• Forecasting processes
• Extensive knowledge of Agency Policies and procedures, the Arizona Procurement Code, Executive Orders, Risk Management requirements
• Recognizing unfair or illegal procurement practices
• Contract budget for purpose of soliciting services to comply with the Arizona Procurement Code solicitation
• Open Meeting Law and Public Records Law

Skills in:

• Applying principles and practices of work leadership and management
• Communicating verbally and in writing
• Interpreting and applying laws, rules and regulations governing the work system
• Interpreting, analyzing and evaluating programmatic and fiscal data
• Negotiating contracts
• Establishing and maintaining work relationships with contracted and governmental agency representatives and citizen advocacy groups
• Negotiating, arbitrating and supervising effectively;
• Communicating and negotiating with various staff levels verbally and in writing
• Managing the work completed by evaluation committees
• Interpreting the laws, rules, and regulations pertaining to contracts and agreements
• Analyzing and interpreting information to produce fair and equitable results
• Negotiating and mediating with contractors and contract users

·         Math skills and analytical aptitude

·         Tact and diplomacy in interpersonal relationships with vendors, contractors, and governmental agencies with the goal of reflecting a positive image for the Agency

Ability to:

·         Plan, organize, and coordinate multiple tasks

·         Exercise initiative in developing, improving, and conducting procurement activities

·         Support and enforce procurement policies and procedures

·         Perform research to determine best approach based on market conditions and trends

·         Travel for the purpose of conducting pre-offer meetings with prospective vendors and consultants or planning meetings with customers         

Selective Preferences:

• Preference will be given to those applicants with a Bachelor’s degree, and/or Certification from the National Institute of Governmental Purchasing or equivalent.

Pre-Employment Requirements:

• Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.
• If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Driver’s License Requirements.
• All employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Retirement:

You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.

Benefits:

The State of Arizona provides an excellent comprehensive benefits package including:

·         Affordable medical, dental, life, and short-term disability insurance plans

·         Top-ranked retirement and long-term disability plans

·         10 paid holidays per year

·         Vacation time accrued at 4.00 hours bi-weekly for the first 3 years

·         Sick time accrued at 3.70 hours bi-weekly

·         Deferred compensation plan

·         Wellness plans

For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Contact Us:

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.  Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing Human.Resources@azed.gov.  Requests should be made as early as possible to allow sufficient time to arrange the accommodation. 

To submit your resume, click the "APPLY NOW" button below.

Having trouble applying for this position?

Email HRIShelpdesk@azdoa.gov or call (602) 542-4700 for assistance.

Job ID: 533281- Job Closing Date - 04/27/2025- o Visit https://state-of-arizona.career-pages.com/home o Click on Current Openings o Select Department of Education from the Department drop down list o Click on desired position o Click Apply Now - Salary Range - $80,000 - $82,50000