Administrative Services Officer II, Arizona Department of Education

Administrative Services Officer II



Job ID:

East Maricopa

March 27, 2024

Contact Information:
Arizona Department of Education
1535 W. Jefferson
Phoenix, AZ 85007
District Website

Human Resources
Phone: 16025423186
District Email

Job Description:

Job ID: 525455


Arizona Department of Education

The Arizona Department of Education is a service organization

committed to raising academic outcomes and empowering parents.




Administrative Services Officer II


Job Location:


Budget Section

Phoenix Location


Posting Details:


Salary: $70,000 - $75,000

 Grade: 21

 Closing Date: 05/12/2024


Job Summary:


·       This position is responsible for special projects of the Finance unit, including preparing the agency's Schedule of Expenditures of Federal Awards (SEFA) and Superintendent's reports, closing out all accounts awarded to the agency, managing indirect charges, and maintaining the agency's monthly grant tracking report. This position is integral to the unit and to fulfill agency statutory and federal mandates.

·       Rare in-state travel is required for this position.


The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs).  Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.


Job Duties:


This position:

  • Plans and conducts various and ongoing financial analysis of accounting data, manages the indirect cost rate charges for all federal grants, state funds, Interagency Service Agreement (ISA) funds, and performs various and complex reconciliations of AZ360 accounting system data to agency enterprise and legacy systems;
  • Reviews monthly DAFR 6720 (revenue and expense report) for the entire agency and reconciles amounts, reviews expenditures for proper allocation, and ensures that expenditures do not exceed funds available and the funds are used properly;
  • Assures that the agency budgets are being adhered to;
  • Prepares federal, state, and internal reports such as the Grant Tracking Report, Superintendent’s Report, and the SEFA Report. Closes out federal grants and state appropriations;
  • Completes various reports requested by agency personnel assuring compliance with state and federal laws and regulations;
  • Processes all agency expenditure transfers ensuring centralized oversight of process;
  • Processes all interdepartmental transfers;
  • Prepares comprehensive financial reports, conducts user acceptance testing of new reports created by Information Technology (IT), and recommends system enhancements; 
  • Prepares agency wide allocations such as Rent, IT, Risk Assessment, Reach, and Telecom;
  • Manages special financial projects in coordination with agency budget unit; and
  • Processes all activity code set up requests from the Procurement Group in AZ360 and maintains the activity codes


Knowledge, Skills & Abilities (KSAs):


Knowledge in:

  • Knowledge of principles, concepts, practices, methods and techniques of governmental accounting, internal control structures, and fiscal management
  • Reference materials such as federal regulations, Arizona Revised Statutes, applicable agency manuals, and polices and procedures
  • Generally Accepted Accounting Principles (GAAP)
  • Organizational processes
  • Planning, organizing, and evaluation
  • Business methods and procedures
  • ADE’s policies and procedures

·       A Bachelor's degree in a business-related field or equivalent experience to substitute for the degree, is required


Skills in:

  • Analysis, design, modification, interpretation and presentation of financial data
  • Management
  • organizational
  • Problem solving
  • Interpersonal
  • Customer service
  • Maintaining accounting records through automated accounting systems (includes personal computer and mainframe computer)
  • AZ360
  • Advanced skill in using Microsoft Word, Excel, and PowerPoint


Ability to:

  • Conduct complex data analysis
  • Express ideas and information clearly and concisely
  • Establish and maintain effective, cooperative working relationships
  • Identify and analyze organizational and/or procedural problems and determine effective solutions


Selective Preferences:


  • Preference will be given to those applicants with prior working knowledge of AZ360


Pre-Employment Requirements:


  • Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.
  • If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Driver’s License Requirements.
  • All employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).




You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.




The State of Arizona provides an excellent comprehensive benefits package including:

·       Affordable medical, dental, life, and short-term disability insurance plans

·       Top-ranked retirement and long-term disability plans

·       10 paid holidays per year

·       Vacation time accrued at 4.00 hours bi-weekly for the first 3 years

·       Sick time accrued at 3.70 hours bi-weekly

·       Deferred compensation plan

·       Wellness plans


For a complete list of benefits provided by The State of Arizona, please visit our benefits page


Contact Us:


The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.  Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing  Requests should be made as early as possible to allow sufficient time to arrange the accommodation. 


To submit your resume, click the "APPLY NOW" button below.


Having trouble applying for this position?

Email or call (602) 542-4700 for assistance.







Job ID: 525455 – Closing Date – 05/12/2024 – Visit - Click on Search for Jobs – Select Department of Education from the Agency drop down list – Click on desired position – click Apply Now – Salary Range - $70,000 - $75,000