Adult Education Program Operations and Compliance Data Specialist, Arizona Department of Education

Adult Education Program Operations and Compliance Data Specialist



Job ID:

East Maricopa

March 25, 2024

Contact Information:
Arizona Department of Education
1535 W. Jefferson
Phoenix, AZ 85007
District Website

Human Resources
Phone: 16025423186
District Email

Job Description:


Arizona Department of Education

The Arizona Department of Education is a service organization

committed to raising academic outcomes and empowering parents.




Adult Education Program Operations and Compliance Data Specialist


Job Location:


Adult Education Section

Phoenix Location


Posting Details:


Salary: $68,000 - $72,000

 Grade: 21

 Closing Date: 04/09/2024


Job Summary:


  • This position evaluates and monitors state-authorized adult education providers for compliance with Title II: Workforce Innovations and Opportunity Act (WIOA), ARS 15-232, the Arizona Adult Education grant contract, and relevant state and Federal rules and regulations.

·       The Data Specialist is responsible for all phases of data collection, analysis, and reporting including management of the Adult Education Data Management System (AAEDMS); developing and facilitating data-related training and technical assistance; and preparing reports for state and federal reporting.

·       Occasional in-state and rare out-of-state travel is required for this position.


The Arizona Department of Education currently utilizes a hybrid work environment, with up to two days of remote work (contingent upon business needs).  Candidates should apply with an ability and willingness to work in-office up to five days per week as business needs necessitate.


Job Duties:


  • Collects, analyzes, validates, and interprets, quantitative and qualitative data
  • Prepares and develops a variety of reports for both internal and public use, including state and federal reports, and adult education program reporting
  • Analyzes state-level data, for statewide system and local program improvement and compliance with WIOA and ARS 215-232. Creates data projections for internal and external planning
  • Completes Adult Education data requests received from Data Governance
  • Gathers and presents data upon request by ADE or AES staff
  • Ensures data governance protocol is maintained
  • Responsible for day-to-day management of the Arizona Adult Education Data Management System (AAEDMS), including communicating with system vendor and acting as liaison between local programs and vendor
  • Responsible for regularly auditing the data system and data sets to ensure data integrity and accuracy
  • Provides technical assistance and develops and facilitates synchronous and asynchronous training to internal and local program staff to include the Data Management System, data quality for both reporting and program improvement, and federal and state reporting
  • Facilitates data matches with other entities as required by WIOA for performance outcome data


Knowledge, Skills & Abilities (KSAs):


Knowledge in:

  • Understanding of applicable laws, rules, and regulations, including the Workforce Innovation and Opportunity Act (WIOA), Family Educational Rights and Privacy Act (FERPA), and ARS-15-232
  • Adult Education delivery systems and operational factors unique to diverse local providers of Adult Education
  • Statistical analysis procedures
  • Procedures to ensure data security and privacy
  • A Bachelor’s degree in Education or a related field, or equivalent experience to substitute for the degree, is required
  • A current Arizona Adult Education Teacher Certificate, or the ability to acquire one within 60 days of hire is required


Skills in:

  • Project development, evaluation, and monitoring
  • Written and oral communication
  • Planning
  • Public speaking
  • Advanced personal computer operation
  • Research
  • Budgeting
  • Analyzing materials, ideas, and data
  • Advanced skill in using Microsoft Excel
  • Proficiency with data analytics tools, such as Python

Ability to:

·       Work with quantitative and qualitative data for analyses and use findings to drive program improvement

·       Effectively analyze data and think creatively to resolve problems and identify solutions

·       Communicate well in all media

·       Communicate effectively with peers, supervisors, and local program staff at all levels

·       Prioritize, organize, manage, and complete a variety of projects with competing due dates

·       Manage time and resources effectively in order to accomplish goals

·       Coach program personnel for program improvement purposes

·       Identify areas in need of program improvement and propose viable solutions


Selective Preferences:


Preference will be given to those applicants with:

  • A Master's degree in education, data science or management
  • Extensive experience in data analysis, data displays, and visualization
  • Experience in adult education under WIOA Title II


Pre-Employment Requirements:


  • Offers are contingent upon successful completion of all background and reference checks, required documents and, if applicable, a post-offer medical/physical evaluation.
  • If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Driver’s License Requirements.
  • All employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).




You will be required to participate in the Arizona State Retirement System (ASRS) upon your 27th week of employment, subject to waiting period. On or shortly after, your first day of employment you will be provided with enrollment instructions and effective date.




The State of Arizona provides an excellent comprehensive benefits package including:

·       Affordable medical, dental, life, and short-term disability insurance plans

·       Top-ranked retirement and long-term disability plans

·       10 paid holidays per year

·       Vacation time accrued at 4.00 hours bi-weekly for the first 3 years

·       Sick time accrued at 3.70 hours bi-weekly

·       Deferred compensation plan

·       Wellness plans


For a complete list of benefits provided by The State of Arizona, please visit our benefits page


Contact Us:


The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer.  Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 542-3186 or emailing  Requests should be made as early as possible to allow sufficient time to arrange the accommodation. 


To submit your resume, click the "APPLY NOW" button below.


Having trouble applying for this position?

Email or call (602) 542-4700 for assistance.







Please apply at

Job ID: 525382

Closing Date: 04/09/24