Registrar, CoLearn Academy Arizona



Job ID:


March 24, 2021

Contact Information:
CoLearn Academy Arizona
5151 E Broadway Blvd, Suite 1600
Tucson, AZ 85711
District Website

Dennise Jarvis
Phone: 520-428-6368
District Email

Job Description:
Position: Clerical Staff / Registrar Colearn Academy is an Arizona online charter school, serving grades K-12, that will begin classes in early August 2021 with students in grades K-9. Colearn Academy Arizona is an entirely new kind of school. It is built on an innovative model in which far greater student learning is unleashed by moving beyond the limited, brick-and-mortar school building. Student achievement is made possible by—but certainly not limited to—online learning. All CLA students have access to the highest quality digital curriculum in an online learning environment which includes live, synchronous instruction from credentialed Content Lead teachers. In addition to time online, CLA students form an active and engaged community within their community; the CLA online platform surfaces high rigor and high relevance engagement opportunities and facilitates ‘colearning’ in the world and the students’ communities. At Colearn Academy, students learn at their homes, using real-world experiences, books, and online resources. Students demonstrate mastery through a range of holistic assessment techniques including projects and personalized learning PATHs. They are monitored and encouraged by their Course Mentor -- a paid consultant who is typically their parent or guardian and knows them well. CLA students receive support from a Content Lead teacher, access curriculum and learning opportunities aligned to their preferred learning modalities, and engage in field trips, meet-ups, internships, and live, interactive virtual workshops. Students are provided a spending stipend to select enrichment curriculum and activities from an approved partner list. The Position Clerical staff reports directly to the Executive Director. Position duties include: Handle complex duties for the assigned department. Consult with administrators, counselors, Special Ed staff and other administrative staff regarding individual student issues. Prepare and maintain student related information, files and/or reports from the Academy’s office in Tucson or nearby. Review, create and assess data/documents to meet department goals and needs. Serve as the office resource or liaison regarding policies, procedures and operations of assigned administrative support functions. Conduct conversations or interviews in person or on the telephone with the public, employees, parents, students, vendors and outside agencies; gathers data, answers questions, clarifies policies, and resolves issues/problems/complaints. Research Arizona Revised Statutes and other regulatory agencies’ mandates and requirements relating to assigned areas of responsibility and recaps information, determines relevance to the program and/or makes recommendations to the administrators. Process details not requiring the attention of the administrator. Manage an extremely active calendar of appointments and prioritizes accordingly. Coordinates conference and travel arrangements as needed. Provide historical reference by developing and utilizing filing and retrieval systems; prepare agendas, organize, schedule and attend meetings, recording meeting discussions, prepare official minutes and/or summaries, and distribute as required. Assist with student enrollment process and attendance reporting. Order office and/or instructional supplies The Person Highly developed communication and organization skills High skill level to write, edit, proof and publish all forms of communication, both confidential and non-confidential in nature Ability to multitask and prioritize tasks Ability to obtain IVP fingerprint clearance Knowledge of educational, behavioral, and emotional principles and techniques Ability to work and interact with all other school personnel and students in a cooperative, collaborative, and courteous manner Understand, demonstrate knowledge of, and follow school policies, rules, and procedures pertinent to the assigned position and duties. Understand and carry out oral and written instructions. Minimum Associate of Arts or equivalent or passing an approved Para Professional Certification Assessment

The Positives Competitive pay package commensurate with talent, experience and education. Flexible hours Freedom to work from home Community with like-minded, passionate individuals Ability to join our innovative education model Health Insurance Stipend Internet/technology Stipend This is a full-time position with an anticipated start date of April 5, 2021. This position will be split between remote (work from home) and the Colearn Academy office in Tucson or nearby. Starting salary is $38,000. For full consideration, please submit application materials by 11pm on March 26th. To Apply: Please email: resume cover letter describing your interest in and capabilities for this position to with the subject line “Clerical.” Additionally, have two references submit letters of recommendation on your behalf to with your name in the subject line. Paper application materials may be sent to 5151 E Broadway Blvd., Tucson, AZ 85711. To learn more about Colearn Academy visit