Job Description:

Salary Range:

$18.00 - $23.00 USD hourly

As part of Arizona State University’s charter to provide access and excellence, ASU Preparatory Academy (ASU Prep) shares this commitment by demonstrating all students can achieve at the highest levels, regardless of their background. To scale our current impact, ASU Prep is advancing a major expansion program taking fundamental responsibility for the communities we serve.

The Human Capital Administrative Assistant will perform a variety of duties that will assist and support the success and efficiency of the Human Capital Team. Serving as the main point of contact for Human Capital related questions and direct inquiries to the appropriate team member as needed.
This role requires someone who is skilled in customer service, detail oriented, and can work in a fast paced environment while maintaining confidentiality.

QUALIFICATIONS:

• High school diploma required; higher education preferred.

• Customer service experience required.

• One year of administrative assistant experience is preferred.

• Prior experience in a school setting is preferred.

• Active AZ Department of Public Safety (DPS) IVP Fingerprint Clearance Card.

• Any equivalent combination of experience, training and/or education from which comparable knowledge, skills and abilities may be considered. 

DUTIES AND RESPONSIBILITIES:

• Initiates and conducts recruitment pre-screening activities to ensure appropriate qualified candidates progress forward

• Communicates promptly with candidates for interviews, scheduling, and declinations while also managing the status in Workday.

• Accurately communicate ASU Preparatory Academy’s brand and employment benefits to candidates by staying current with organizational changes and growth.

• Assists in coordinating in-person and/or virtual interviews to include coordinating panel and candidate calendars and communicating details to all involved parties.

• Manages the Human Capital email inbox, responding to employee inquiries or delegating tasks to appropriate parties. 

• Engages and leads in team and organization data projects

• Oversees the Fingerprint Clearance Card packet process by ensuring Digital Binder is current at all times with FCC copies

• Issues New Hire ID Cards and ASU Prep Swag to new employees

• Processes and maintains the Qualified Tuition reduction Applicants

• Updates and maintains all PeopleSoft Affiliations

• Provides support to HC team members with recruitment and onboarding tasks, as needed.

• Acts as the liaison between the organization, employees and applicants with the Human Capital Team.

• Additional duties may be assigned as necessary.

KNOWLEDGE, SKILLS AND ABILITIES 

• Excellent interpersonal and communication skills, oral and written..

• Familiarity with HRIS systems.

• Working knowledge of Google Suite and Microsoft Suite.

• Ability to handle confidential information with discretion.

• Strong organizational and time management skills.

• Familiarity with human resources laws, regulations, and best practices.

• Ability to understand and follow verbal and written instructions.

• Comfortable working independently and as part of a team.

• Ability to multitask and prioritize tasks as needed.

• Self-motivated and able to adapt well to change in direction.

• Data collection, research, analysis, and development of recommendations and/or alternative solutions.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand and talk or hear and sometimes walk and sit. The employee must use hands, arms and fingers to input data, handle, feel or reach. While performing the duties of this job, the employee may occasionally push or lift up to 15 lbs. such as boxes, supplies, etc. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus, close vision, distance vision, color vision, peripheral vision and depth perception.

LOCATION:  

UCENT (Phoenix, Arizona)

TRAVEL: 

Occasional travel may be required for site visits, meetings, trainings and/or conferences. Locations may vary and may require overnight stays.

This job description is subject to change at any time.

What about learning drives us to do more than deliver the lesson? Maybe we’re overachievers. Or maybe we just know what real impact looks like. Each one of us has seen passion win over fear, vision become relentless focus and belief in human potential make it all the way to the finish line.

Our mission is to design new models for educational success and raise academic achievement for all learners Are you ready to find a career with a company whose mission, vision, and values align with yours? . Can you see yourself fitting into this mission with us?

Apply now: asuprep.asu.edu/careers/