Job Description:
Administrative Associate Coordinator - Information Technology Department
Job ID: 319338
Location: Scottsdale Community College
Full/Part Time: Full Time
Regular/Temporary: Regular
Salary Range
$21.25 - $27.63/hourly, DOE
Grade
112
Work Schedule
Monday - Friday, 8am - 5pm
Summer Hours: Monday - Thursday, 7am - 6pm
Work Calendar
12 Months
Maricopa Summary
Are you looking for a place to work where you can make a real difference in the lives of over 200,000 college students every year?
Would you like to be part of an organization that adds $7.2 billion dollars to the economy and supports nearly 100,000 jobs in the fastest growing county in the United States?
Whether you're teaching, working, or learning Make It Happen At Maricopa County Community Colleges!
About Us
https://news.maricopa.edu/
• Many of our campuses have received grant awards through the https://www.nsf.gov/funding/pgm_summ.jsp?pims_id=505512&org=EHR&sel_org=EHR&from=fund to improve undergraduate STEM Education: Hispanic-Serving institutions program (HSI Program).
• Commitment to diversity, inclusion, equity and employee groups to create an environment of shared governance
• One of the largest community college systems in the country
• 2020 Healthy Arizona Worksites Program recipient
• Named 19th Best Employer for Women by Forbes
• 2019 No. 42 in Arizona's Best Employers
Campus Statement
Scottsdale Community College (SCC) is proud to be the only two-year public higher education institution located on Native American land. As one of the 10 Maricopa Community Colleges, SCC currently serves more than 9,000 full and part-time students each semester from its surrounding communities, including the cities of Scottsdale, Fountain Hills, Phoenix, and the Salt River Pima - Maricopa Indian Community.
We are seeking to attract academically and culturally diverse staff and faculty who possess a strong commitment to teaching, learning, and student success. We encourage all in our college community to contribute to and shape the direction of SCC's social justice, inclusivity, and equity strategies.
At SCC we are proud of our reputation as an innovative college that is focused on student success. Come join us in our desire to improve the quality of life in our communities by providing challenging, supportive, and engaging learning experiences.
• https://youtu.be/ZhfQqH5r9AA
• https://www.maricopa.edu/about/institutional-data/fast-facts
Benefits
The Maricopa County Community College District (MCCCD) is committed to providing you with a competitive, comprehensive benefits program that provides the care you and your family need to lead healthy and productive lives. Our benefits are designed to provide support for every life stage and lifestyle in our community.
https://www.maricopa.edu/about/careers/benefits
• 16 paid observed holidays
• https://www.azasrs.gov/) & 12% Employee Contribution Match (Pension, Long Term Disability, and Health Insurance)
• Paid vacation, sick, and personal time (if applicable)
• Maricopa Employee Store: Perks & Gears (exclusive discounts and offers for Maricopa Community Colleges faculty and staff)
• $4,000 Annual professional development growth funding (if applicable)
• Tuition reimbursement for employees and dependents (if applicable)
• Flexible work schedules
• Maricopa Employee Health & Wellness Program:
• Sight-On-Site Eye Care Services
• Diabetes Empowerment Education Program
• Mobile On-site Mammography Screenings
• Employee Assistance Program (EAP)https://maricopa.sharepoint.com/sites/DO/human-resources/benefits/Pages/EAP.aspx
• Wondr™ online program that teaches clinically-proven, healthy habits that lead to less stress, better sleep, weight loss, and more
• Pre-Retirement Events
• https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service (may forgive the remaining balance on a federal student loan made directly by the U.S. Department of Education after qualifying).
• 10+ Maricopa Affinity Resource Employee Groups (Celebrates diversity, embraces inclusion, and supports employees, students, and community!)
Job Summary
Scottsdale Community College (SCC) is seeking a full-time Administrative Associate Coordinator. This position will provide administrative and/or office support for the Associate Vice President/CIO position for moderately complex and varied work assignments which includes support for procurement/purchasing, coordinating and assisting with projects/activities for the ITS department, and functions related to the work of the CIO. This position provides advanced administrative office support and executive support within the office of the CIO. This position also maintains liaison with other administrators, employees, groups, and organizations.
Essential Functions
40%- Prepares purchase requisitions using College Financial Management System (FMS), monitors departmental purchases and invoicing, purchase and issuance of office supplies, monitors inventory, reporting and database updates. Assists in monitoring and tracking budgets, software renewal, purchase orders and expenditures.
40%-Schedules, prioritizes, coordinates and performs administrative office support activities related to meetings, events or office services in support of the Chief Information Officer. Attends meetings, takes notes and follows up on commitments. Creates, edits, and proofreads documents. Maintains CIO's and ITS department calendar. Act as primary point of contact and liaison for the CIO/ITS department for external and internal stakeholders. Compiles data for charts, summaries, or correspondence. Assists with research, gathers information and provides coordination and administrative support for ITS projects or services.
10%- Answers ITS/CIO phone calls, greets visitors, and provides information. Receives and responds to inquiries and information requests, resolves issues, &/or directs requests to appropriate resources. Answers correspondence concerning routine administrative matters. Communicates with internal and external customers as needed.
10% - Oversees the maintenance of files, records, database information, and documentation related to the assigned area and according to established procedures. Designs and formats complex documents, presentations, reports, and/or other communication materials. Performs other related duties as assigned.
Minimum Qualifications
Associate's Degree from a regionally accredited institution and three years of administrative office support, secretarial, or related experience providing office coordination activities, preferably involving executive level staff.
OR
An equivalent combination of the conferred degree and directly related full-time work experience as described above sufficient to successfully perform the essential duties of the job such as those listed above, unless otherwise subject to any other requirements set forth in law or regulation, may be considered.
Desired Qualifications
- Three (3) years or more of full time experience as an executive assistant/secretary or administrative assistant/coordinator supporting an executive.
- Two (2) years or more of experience in maintaining complex, accurate and/or confidential records (electronic and physical), monitoring budgets, preparing requisitions, invoicing, and maintaining financial records.
- Experience with computer software such as Microsoft Office and online collaboration tools/email (i.e., Google Docs, Gmail), and the general use of a computer.
- Experience collaborating and interacting with both internal and external partners in various work environments.
- Experience actively collaborating/supporting a team.
- Knowledge of standard office practices, procedures and equipment.
- Effective written communication composing standard office communications such as email, letters and reports. (See Special Notes on “How to Apply”, based on cover letter)
Special Working Conditions
May require prolonged periods of sitting and viewing a computer screen.
May be required to lift or carry up to 25 lbs.
This position requires a physical presence on campus with possible partial remote work upon completion and implentation of training and full scope of work duties. Depending on business needs to best serve the students, department and college.
How to Apply
Applicants are strongly encouraged to submit a cover letter that details how the applicant meets the minimum and desired qualifications. A cover letter may further highlight an applicant's knowledge, skill and abilities. All minimum requirements must be met at the time of the application.
Additional materials will not be accepted after the job posting has closed.
Missing materials or incomplete employment history will not be considered.
Please ensure your materials clearly provide the following information.
• Clearly illustrate how prior experience, knowledge and education meet the minimum and desired qualifications for this position.
• Indicate whether former or current employment is Full-Time or Part-Time employment (Part-Time must include number of hours worked weekly)
• Provide employment history in a month/year format (e.g. 09/07 to 10/11) including job title, job duties, for each position held and name of employer for each position.
• Three professional references, preferably current and/or former supervisors/colleagues. If references are not provided in resume upon application, they will be requested at time of interview.
Posting Close Date
Open until filled; First Review - October 30, 2023
Applications received after the review date may not be screened.
If you encounter a technical issue in the upload of documents or the submission of your application, please contact SCC Human Resources at mailto:recruiters@scottsdalecc.edu prior to the application deadline. We are accessible on business days from 8:00 am to 5:00 pm Arizona time.
Please read the "How to Apply" section to avoid incomplete application materials.
EEO, Title IX, & Clery Act
Maricopa County Community College District (MCCCD) will not discriminate, nor tolerate discrimination in employment or education, against any applicant, employee, or student because of race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship status (including document abuse), age, disability, veteran status or genetic information.
Title IX of the Education Amendments of 1972, states: "No person in the United States shall, on the basis of sex, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any education program or activity receiving Federal financial assistance."
The policy of the MCCCD is to provide an educational, employment, and business environment free of gender discrimination. Incidents of misconduct should be reported to the college Title IX Coordinator, as outlined in policy, contact information is available at this link Title IX Coordinators.
The Clery Act is a Federal law requiring United States Colleges and Universities to disclose information about crime on and around their campuses. Crime reporting data for each of the Maricopa Community Colleges, as required under the Clery Act, is available at this link Clery Act.
To apply, visit https://apptrkr.com/5118972
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